Commercial cleaning bid calculator
A janitorial bid is a labor calculation wearing a price tag. Put in the area, how fast your crew actually cleans it, and what an hour costs you, and the price falls out of the math.
Run your numbers
The area actually serviced, not the gross building size.
Square feet one cleaner covers in an hour. Open office runs high, medical and restrooms run low.
Five nights a week is about 21.7. Three nights is about 13. Weekly is about 4.33.
Wage plus payroll taxes, workers comp, and benefits.
Chemicals, liners, paper, and wear on equipment.
Supervision, admin, and insurance as a share of direct cost.
- Monthly price
- $7,050
- Price per visit
- $324.87
- Price per square foot
- $0.352
- Cleaner hours per visit
- 8.00
- Cleaner hours per month
- 173.6
- Labor cost per visit
- $208.00
- Overhead per visit
- $33.90
- Total cost per visit
- $259.90
- Revenue per cleaner hour
- $40.61
- Annual contract value
- $84,597
One cleaner can finish this scope inside a normal shift.
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How do you bid a commercial cleaning job?
Start with cleanable square footage rather than the gross building size. Divide it by your production rate, meaning the square feet one cleaner covers in an hour for that scope, to get the hours a visit takes. Multiply those hours by your loaded cost per cleaner hour, add supplies, add overhead, then add the margin you want. Checking the answer as a price per square foot is how you catch a bid you cannot staff before you sign it.
Questions about bidding cleaning work
What production rate should I use?
Use your own, measured from a building you already clean. Divide the square footage by the crew hours it takes and you have a rate you can trust for similar work. If you have never measured it, start conservative and correct it after the first month rather than bidding a rate you hope is true.
Why does the price per square foot look high?
That figure moves with frequency more than anything else. Published ranges near five to twenty five cents a foot a month assume light service, often weekly. Five nights a week is roughly five times the labor, so the same building lands well above that band and is still priced correctly.
What is cleanable square footage?
The floor area your crew actually touches. Elevator shafts, mechanical rooms, and space a tenant cleans themselves are not part of it. Bidding off the gross building size is the fastest way to price a job you lose money on.
Should restrooms change the number?
Yes, and they are the usual reason a bid goes wrong. Restrooms and medical space clean far slower per foot than open office, so a building with many fixtures needs a lower production rate than its square footage suggests.
Win the bid, then hold the margin
Pinstripe Fleet keeps the route on the calendar, the hours on the job, and the invoice on the account, so you can see what a building really costs to service before the contract renews.
Pinstripe Fleet Management is built and supported by Pinstripe Business Services.